Notice of 2020 Annual General Meeting of Triathlon Queensland Limited
Time: 6:30pm
Date: Monday, 19th October 2020
Venue: Sports House, 150 Caxton Street, Milton
To: Triathlon Queensland Affiliated Clubs & Members
Directors of Triathlon Queensland Ltd
Auditor of Triathlon Queensland Ltd
Life Members of Triathlon Queensland Ltd
NOTICE IS HEREBY GIVEN that the 2020 Annual General Meeting of Triathlon Queensland Limited will be conducted at the place, date and time set out above.
Agenda
The agenda for the Annual General Meeting will be provide closer to the date.
Notice
Pursuant to Rule 19.1 of the Constitution of Triathlon Queensland Limited notice of the general meeting must be given to members. Membership of the company is divided into the following categories
a) Recognised Triathlon Clubs & Squads
b) Individual members
c) Life members
Attendance, Delegates and Voting
Pursuant to Rule 24, each recognised Triathlon Club / Squad represented at a general meeting is entitled to 1 vote at general meetings. Individual members and Life members may attend but have no right to vote.
Pursuant to Rule 18.1, each recognised Triathlon Club / Squad must appoint 1 delegate for such term as deemed appropriate by the recognised triathlon club. A delegate must:
a) be an individual member of the recognised Triathlon Club / Squad that appoints the delegate;
b) be appropriately empowered by appointed recognised Triathlon Club / Squad to consider, make decisions and vote at the general meetings on its behalf; and
c) not be a director of Triathlon Queensland Limited
Pursuant to Rule 18.2, each recognised Triathlon Club / Squad shall, at least 48 hours prior to any general meeting advise the Executive Director of its appointed delegate.
Voting by Proxy
Pursuant to Rule 24.3, proxy voting is permitted at the Annual General Meeting. If a recognised club / squad is unable to be represented by a delegate at the meeting the club / squad must submit in writing to the Executive Director the identified proxy, a minimum 48 hours before the annual general meeting.
Life Membership
Life membership is the highest honour that Triathlon Queensland can bestow on an individual. As such it is awarded in recognition of those who have made an outstanding contribution and in doing so have made an extremely positive impact on the sport and/or our organisation.
Life Membership Nomination Form
Board Elections
At the 2018 Annual General Meeting, 3 interested directors were elected to serve until the 2020 Annual General Meeting. At the 2019 Annual General Meeting, 3 interested were elected to serve until the 2021 Annual General meeting.
The Directors elected to serve until the 2020 Annual General Meeting are:
Lars Olsen Director – Technical and Regional
Toni Thornton Director – Governance
Sarah Richmond Director – Finance
Three (3) Directors positions will be vacant and nominations are now being accepted for these positions.
Director - Position Description
The nomination form is attached, and must be submitted to the Triathlon Queensland Executive Director no later than COB Monday 5th October 2020.
Any notice of motion to be considered at the AGM must be submitted in writing to the Executive Director no later than COB Monday 21st September 2020. A final agenda will be supplied upon finalisation of nominations and motions submitted.
Submissions to the Executive Director can be sent to ed@qld.triathlon.org.au
If you have any additional questions please contact the office on 07 3369 6900.
